Negotiating Print Costs Has Positive Impact on Bottom Line

ashin October 22nd, 2013

Negotiating Print Costs Has Positive Impact on Bottom Line

Challenge

Many associations and non-profits – already crunched for time and saddled with high expectations and challenging budgets – find themselves overspending on print costs for the numerous magazines, periodicals, journals, directories and other print collateral they publish each year.

 

Finding savings across their print and distribution expenses is essential to improving their bottom line. But who has the time, the manpower or, most critically, the expertise to investigate whether they are optimizing their printing processes?

 

Solution

Association Media Partners (AMP) does. By leveraging their strategic print contract negotiation skills and expertise, AMP has helped organizations such as Professional Ski Instructors of America – American Association of Snowboard Instructors (PSIA-AASI), the University of Denver, and Mining Media International transform their publications’ production processes from file upload to distribution of the final product.

 

AMP starts by analyzing clients’ print invoices to answer the big picture questions related to printing, paper, shipping, mailing services and postage. Through this thorough audit, AMP can identify any unnecessary costs in a client’s current print invoice and look for additional savings through a distribution and postage analysis. If needed, AMP will issue RFPs to new print vendors and then will use its vast printer relationships to negotiate optimal pricing for print projects, resulting in significant cost savings. AMP even finds internal efficiencies in workflow and production processes to streamline the entire production cycle.

 

Results

  • 25 percent off total print costs: “Association Media Partners conducted a print analysis for our organization and helped us shave 25 percent from our total printing costs. Those savings mean we can invest more resources into creating and/or enhancing current programs to provide our membership with more benefits and service. Amy Hamm continues to serve as an extension of our team by managing the transition to our new print partners, while handling all communication and scheduling development with the printer. This assistance allows our staff to focus on their daily responsibilities.” Susan Urbanczyk, Director of Membership Marketing and Communications, PSIA

 

  • $47,000 in annual savings: “Association Media Partners was effective in locating $47,000 in annual, recurring savings potential from the current print and distribution costs for the University of Denver’s print publications. They offered us an opportunity to explore our cost structure with no stress on the staff and no risk to the University. AMP provided an easy solution for us.” – Kevin A. Carroll, Vice Chancellor and Chief Marketing Officer, University of Denver

 

  • $420,000 savings in print and postage: “By analyzing our print and distribution costs, Association Media Partners found savings of $420,000 across eight publications – a 30 percent savings for our print costs and an 18 percent savings for our postage. With these savings in hand, we can devote more of our resources to creating opportunities to connect with our subscribers in other ways – through websites, targeted e-newsletters and other online strategies.” – Peter Johnson, President/Publisher, Mining Media International